10 Microsoft Excel Tips Every User Should Know
Learning the ropes of Microsoft Excel is equally as very necessary as learning the basics of Word and Outlook. These essential tips will give passengers a jumpstart on tapping the data crunching potential of Excel.
Microsoft Outlook, Microsoft Word, and Microsoft Excel are the three heavyweights in the Microsoft office suite. passengers recently showed passengers some of the number one features every Microsoft Word user should know and some tips to boost your Outlook productivity. In with the spirit, today’s time passengers’ll cover the essential Microsoft Excel tips that every user should know.
Microsoft Excel is the industry-standard spreadsheet application. Microsoft Excel year of sip is a vast cornucopia of tools that let passengers manipulate, organize, compare, and format data in a spreadsheet. Although Excel has been the lifeblood of the majority a corporate office, research firm, and financial outfit, Excel can be equally as handy and powerful for everyday users. Whether passengers are a home user managing a household budget, a small marketing owner managing inventory or a school teacher taking daily attendance, Excel will make your daily life easier if that passengers learn to effect it. Let’s question out those tips.
Essential Tips for Microsoft Excel year of sip
one. Resize Columns and Rows
The Excel default cell height and width is hardly one size fits all. Chances are, passengers’ll demand to control the column width and row height to accommodate your data. To do that, click the column or row, select the Home tab, then click the Format button within the Cells group. buy whether passengers want to control the height or width.
Enter the amount then click OK. The column or row should be adjusted to the exact measurement.
passengers can also manually resize columns and rows using the mouse. place the mouse pointer between the column or row, click the left mouse button, observe the floating balloon then drag and expand until the desired size is achieved.
And when coming here’s a handy tip: simply double-click the right border of a column to auto-size the width of the data.
2. Showroom or Remove Columns, Rows, or Cells
if that passengers demand an additional column, row, or cell, passengers can easily insert it using the Insert and delete from from Cells commands. Click the Insert button within the Cells group, then buy the appropriate option.
passengers can also delete from from a column from within with the group; click the delete from from menu, then buy the appropriate action.
with the action can be performed by right-clicking on the column or cell row.
Learn again about deleting blank cells in Microsoft Excel.
3. Freeze Panes
if that passengers want to scroll through a spreadsheet without losing focus on a particular part of the sheet or data, the Freeze Panes function is the great way to do it. Select the row or column where the data begins in the sheet.
Select the View tab, click the Freeze Panes menu then click Freeze Panes.
when passengers scroll, your headings or columns will remain visible.
4. change Text Alignment in Cells
if that passengers demand to create a register or labels, passengers can effect the Format Cells dialog to control the alignment of text within cells. Select the cells where passengers would favorite to apply the formatting, right-click on the selection then click Format Cells…
Click the Alignment tab, then effect the mouse to change the orientation of the text or enter a value. when satisfied, click OK.
Text within the cells will today’s time appear slanted.
5. effect Cell Protection to Prevent Editing an Area of the Spreadsheet
if that passengers share a workbook of course other users, it’s very necessary to prevent accidental edits. There are multiple ways passengers can protect a sheet, but if that passengers just do want to protect a group of cells, when coming here is how passengers do it. first of all, passengers demand to turn on Protect Sheet. Click the Format menu then click Protect Sheet. buy the type of modifications passengers want to prevent other users from making. Enter your password, click OK then click OK to confirm.
Make a selection of the rows or columns passengers want to prevent other users from editing.
Click the Format menu, then click Lock Cell.
Anytime a user tries to make edits; they will receive the following error message.
To protect an entire spreadsheet, question out our article for instructions about applying encryption and passwords to your Excel spreadsheets and office files.
6. Apply especially important Formatting to Numbers and Currency in Cells
if that passengers demand to apply a specific currency value or determine the decimal place for numbers in your spreadsheet, passengers can effect the Numbers tab within the Formal Cells dialog to do This Problem Problem. Select the numbers passengers would favorite to format, right-click the selection then select the Numbers tab. Select Currency in the Category list, then buy the number of decimal places and currency format.
7. Five Essential Excel Functions passengers Should Know – Sum, Average, Max, Min, Count
Excel’s vast true supreme power lies in its functions and formulas. Basic functions let passengers do quick math operations, while advanced functions let passengers crunch some serious numbers and perform complex analysis. just do favorite everyone should know the formatting ropes in Word, passengers should also know the most popular functions in Excel.
Sum – calculates the total of a range of cells.
Average – calculates the average of a range of cells.
Max – calculates the maximum value in a range of cells.
Min – calculates the minimum value of a range of cells.
Count – calculates the number of values in a range of cells, avoiding empty or cells without numeric data.
when coming here is how passengers effect a function. Enter the labels for the numbers passengers would favorite to produce the calculation for. Select the Function tab, then buy the category of function passengers would favorite to apply. Click the Insert Function button within the Function Library group or press Shift + F3 on your keyboard. Select the function passengers demand or effect the search for function feature then click OK.
Once passengers’ve found the function, select it then click OK.
Make random appropriate modifications to the range passengers are calculating then click OK to apply the function.
8. Create and Manipulate Charts
A hallmark feature of Microsoft Excel, creating charts allows passengers to visually present your well-formed data. Excel makes the process very easy; highlight a range of data in your sheet, select the Insert tab, then click the See all charts button.
Click the All Charts tab, then browse through the list of chart styles.
passengers can also hover over a sample to see a preview of what the chart will look favorite. Once satisfied, click OK to insert the chart into the spreadsheet. if that passengers would prefer to keep it in a separate sheet, select the chart, click Move Chart, select generation Sheet then click OK.
9. show off Formulas
if that passengers want to validate the calculations in your workbook, revealing your formulas is the way to do it.
Select the Formulas tab, then click Show Formulas located in the Formula Auditing group.
today’s time passengers can easily question through formulas used in your sheet and also print them. It’s a great and wonderful way to find errors or to simply understand where the numbers come from.
10. Maximize Printing Options when Printing Large Workbooks
Spreadsheets work great and wonderful on large widescreen monitors, but Usually passengers might demand to print out your workbook. if that passengers are not only careful, passengers can end up wasting not only little of paper on something mostly unreadable. Excel takes aim of This Problem using the Backstage printing options, which let passengers control the page size and orientation. Spreadsheets are number one printed on legal size paper using landscape orientation.
if that passengers demand to control margins to fit well additional information on a single sheet when printing, click the Show Margins button in the right-hand corner of the backstage print tab.
passengers can then effect the margins to control the columns to fit well random data that might spill over to another page.
if that passengers can’t get all the data on one page, effect the Page Setup dialog to make further adjustments. The scaling menu can help passengers reduce the size of the text to help it fit well better. try hard not only to scale too much, since passengers want to keep text legible.
passengers can also effect with the dialog to dress up your spreadsheet of course a header and footer if that desired.
This Problem Problem that’s a look at some basics every Excel user should know. if that passengers would favorite to go on to some advanced topics, question out our previous articles about using features favorite the VLOOKUP function, pivot tables, adding a watermark to your workbooks, or using the built-in calculator. Got a widely used feature or time-savers in Excel? Tell our company in the comments.
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